Privacy Policy
The following Privacy Policy governs the information collection practices of Beyond XP Events Pvt. Ltd and its associated entities ("Company," "we," or "us"). It outlines the types of information we gather about you while you use www.beyondxp.in and other websites, applications, and channels operated by the Company (collectively, the "Site"), and the ways in which we use this information. At Beyond XP, we understand the importance of your privacy and are dedicated to securing your personal data. We process your data in accordance with applicable laws and regulations, including India's Digital Personal Data Protection Act, 2023 ("DPDP Act") and the rules made thereunder, following industry best practices.
Purpose and scope
This Privacy Policy applies primarily to information we collect online; however, it may also apply to some data you provide offline or through other means (for example, at a live event or retreat, via telephone, by email, or through registration forms).
This Privacy Policy describes the manner in which the Company collects information from all end users of our services (the "Services"), including those who access our Services but do not register ("Visitors"), and those who purchase tickets, book immersions or experiences, or engage us for event and partnership services ("Participants" or "Clients").
How we collect data about you
We may collect different data from or about you depending on how you use the Site.
Data you provide to us:
- Online registration / waitlist sign-ups: We contact individuals who request to be contacted, sign up for our messaging or waitlists, register for one of our events, or purchase our experiences. This information includes name and email address for registration or opt-in purposes, and name, postal address, and payment details when registering for our events or purchasing our experiences.
- Ticket purchases and bookings: If you book or purchase Services directly from us, we use the personal information you provide to process that booking. If you book on behalf of others (for example, a group registration or a gifted ticket), you may be asked to provide information about those individuals, such as their name, email, and phone number.
- Event participation: When you attend an event, retreat, or immersion, we may collect information needed to deliver the experience, such as dietary requirements, accessibility needs, emergency contact details, and any health information you voluntarily provide that is relevant to your safe participation.
- Communications and support: If you contact us for support or to report a problem or concern (whether or not you have registered), we collect and store your contact information, messages, and related data such as your name, email address, and any other data you provide.
- Data from third-party sites: You may have the option to interact with us via a third-party platform such as Instagram, LinkedIn, or Facebook. If you reach us through a social media platform, we may collect information related to that account, which may include your name, username, location, email address, profile picture, or phone number.
- Partner and affiliate links: If you sign up for or purchase something from Beyond XP via a partner or affiliate link, the person or organization operating that link may receive the information you submitted, which may include your email address, name, address, and other details requested.
- Applying for a job or to facilitate: When you apply for a role or to facilitate/speak at an event through the Site, we collect information such as your full name, email address, phone number, location, CV/portfolio, and LinkedIn profile.
Data we collect through automated means:
- System data: Technical data about your computer or device, such as IP address, device type, and operating system type and version. This data helps us improve the delivery of our web pages and measure traffic on the Site.
Some information is collected through cookies, web beacons, and tracking technologies. Please refer to our [Cookie Policy] for details on the cookies we use.
The types of information we collect and store
We may collect personal information about you and store it in connection with the provision of our Services. Personal information may include: name; email address; mailing/billing address; masked payment-card information (for refunds); age; gender; emergency contact details; dietary and accessibility requirements; health information you voluntarily provide for safe participation; responses to surveys and questionnaires; sign-up source; date of account creation and updates; IP address; device type; operating system; browser; email opens and clicks; user ID; behaviour on the Site; booking and order details; location; language; country; time zone; feedback and ratings; testimonials (with your authorization); telephone number; and call recordings where applicable.
How we use your personal information
We may use the above personal information to: operate, improve, or promote our Services; deliver the events, retreats, immersions, and experiences you have booked; contact you, including when you have opted to receive emails; respond to your inquiries; monitor and analyse trends such as booking history and behaviour on the Site; market our products and Services through email marketing and advertising, including retargeting via Google and Meta; perform accounting, administrative, and legal tasks; and personalize your experience for better and more efficient service.
Where we rely on your consent (for example, for marketing communications), you may withdraw that consent at any time. To withdraw consent, email us at
tribe@beyondxp.in with the subject line "IMP: Withdrawal-of-consent". Withdrawing consent is as easy as giving it, and we will action your request within the timelines prescribed under applicable law. Withdrawal will not affect the lawfulness of any processing carried out before your request.
Who has access to your data within our organization
Within our organization, access to your data is limited to those who require it to provide you with the Services you purchase from us, to contact you, and to respond to your inquiries, including refund requests. These team members may sit in functions such as experience design, events and operations, marketing, customer support, and leadership. Employees only have access to data relevant to their role, on a "need to know" basis.
Who we share your data with outside of our organization, and why
Processors / service providers. We may use service providers to operate and improve the Site and to assist with functions such as payment processing, email transmission, surveys, data hosting, advertising, marketing and analytics, ticketing, and technical and customer support. We take measures to ensure these providers access, process, and store your information only for the purposes we authorize, through data processing agreements.
Authorities. We may access, preserve, and disclose information about you to third parties, including the content of messages, if we believe disclosure is required by applicable law, regulation, or legal process; or if necessary to enforce our Terms of Use, protect rights, property, or safety, or prevent fraud or abuse.
Transfer of business. If we (or our assets) are acquired, or if we undergo a change of control, merger, or insolvency, personal information may be among the assets transferred to or acquired by a third party.
Why and for how long do we store your information
We retain information collected from you for as long as necessary to: enable you to use our Site and Services; honour your communication preferences; provide refunds where applicable; understand traffic to our Site; detect and prevent abuse, illegal activity, and breaches of our Terms of Use; and comply with applicable legal, tax, or accounting requirements. We retain different categories of data for different periods depending on the type of data and the purposes for which it was collected, and we erase personal data once the purpose for which it was collected is no longer being served or your consent is withdrawn, subject to legal retention requirements.
Advertiser disclosures
Google Analytics. We use Google Analytics Advertiser Features to optimize our business, which may include remarketing, Google Display Network impression reporting, and demographics and interest reporting. Among other uses, this allows us to reach people who previously visited our Site and to remind you to complete a booking you began but did not finish.
Meta (Facebook/Instagram). As advertisers on Meta platforms, we (not Meta) may collect content or information from your interactions, which may be used in the manner described in this Privacy Policy.
Security
We implement administrative, managerial, and technical security measures to help protect your personal information, and we train our employees to handle personal data responsibly. While we strive to protect your personal information, no method of transmission over the Internet is fully secure, and we urge you to take precautions to protect your own information. In the event of a personal data breach likely to affect you, we will notify you and the Data Protection Board of India in plain language and within the timelines prescribed under the DPDP Act, 2023 and the rules made thereunder.
Your rights under the Digital Personal Data Protection Act, 2023
If you are a Data Principal under the DPDP Act, 2023 and the rules made thereunder, you have the right to:
- Access information about the personal data we process about you and the processing activities undertaken.
- Correction and erasure of your personal data that is inaccurate, incomplete, or no longer necessary for the purpose for which it was collected, subject to legal retention requirements.
- Grievance redressal through the means we provide, before approaching the Data Protection Board of India.
- Nominate another individual to exercise your rights in the event of death or incapacity.
- Withdraw consent at any time, as easily as it was given, by emailing tribe@beyondxp.in with the subject line "IMP: Withdrawal-of-consent", where our processing is based on your consent.
To exercise any of these rights, please contact our Grievance Officer using the details below.
Grievance Officer
In accordance with the DPDP Act, 2023 and the rules made thereunder, the Information Technology Act, 2000, and the Consumer Protection (E-Commerce) Rules, 2020, the contact details of our Grievance Officer are:
We will acknowledge your complaint within 48 hours of receipt and endeavour to resolve it within one (1) month, in accordance with applicable law.
Our policy concerning children
Links to other websites
Our Site may contain links to websites not operated by us. If you click a third-party link, you will be directed to that third party's site. We strongly advise you to review the privacy policy of every site you visit, as we have no control over and assume no responsibility for their content or practices.
Changes to this Policy
We may update this Privacy Policy from time to time. We will notify you of changes by posting the new Privacy Policy on this page. If we make material changes, we will endeavour to provide appropriate notice. Changes are effective when posted. Please review this Policy periodically.
Contact us
If you have any questions about this Privacy Policy, contact us at
tribe@beyondxp.in or visit
https://www.beyondxp.in.
Last updated: 16 June 2026.svg)
